Workshop and Tour Policies

Workshops:

Payment Policy:

This applies only to the domestic tours and workshops hosted by Brenda Tharp Photography. All other events organized through other companies are subject to that company’s cancellation policy. Information is available at their sites through the links in the events calendar page.

Unless otherwise noted, fees are tuition only. All meals, lodging, transportation and tips are the responsibility of the participant.

Unless otherwise noted on the event’s page, a deposit of $500 confirms your space. Payment can be made via check, Paypal, or calling in your credit card information. When filling out the booking form, you’ll be given information for payment options.

Unless otherwise noted on the event’s page, for domestic programs, the full balance is due 80 days prior to the start date of the event. You will be billed if we haven’t received payment by the deadline. We reserve the right to cancel the booking if payment is not received by the agreed deadline. Please call if you have special reasons that may delay your payment.

Workshop Cancellation Policy:

We know you don’t typically plan on canceling after you’ve signed up – but we are running a business, and had to set a policy. But we’re not cold-hearted; if you have a hardship case, please contact us so we can try work out a win-win if possible.

Note: If you have to cancel, we’ll work with you to get money back into your pocket. How much depends on when that cancellation occurs.

Cancellation Fees:

120 or more days before departure, $250 admin fee.

• 90 days or more before departure, deposit amount

• 89 to 60 days before departure – 75% of trip fee

• 59 days or less before departure – 100% of trip fee (no refund)

If by chance we have to cancel a workshop at any time up to the start, we will notify you immediately. We truly hope that doesn’t happen but if it does, you will receive a full refund of any money paid at that point.

Brenda Tharp Photography and/or Jed Manwaring Photography are not responsible for any losses incurred as a result of a workshop cancellation. If you are flying to the workshop, we recommend that you purchase refundable airline tickets. We also suggest Trip Cancellation Insurance in the even that you have to cancel for health reasons or the event gets cancelled. There are many companies that provide trip interruption or cancellation insurance.

 

International Tours:

Payment Policy

Unless otherwise noted on the individual tour, we require a non-refundable $700 deposit per person for international tours we organize under Brenda Tharp Photography. The balance is due 90 days prior to the start of the tour. Payment in full is required when bookings are made less than 120 days before start of tour. For all tours organized by other groups, please see their cancellation/payment policies.

Tour Cancellation Policy

Unless otherwise noted, deposits are typically non-refundable for our international tours, unless we can quickly fill your spot from our waiting list, because we make payments to suppliers in the location that are often non-refundable. We do try to be helpful and accommodating where possible,  but we strongly recommend taking out trip interruption and cancellation insurance to protect yourself. There are many companies that provide trip interruption or cancellation insurance.  We also require medical travel insurance, to ensure you are covered for any health issues that occur abroad. Brenda Tharp and partners cannot be responsible for getting you medical treatment, or flown back home. Although we have never had to put in a claim with any insurance company, we like Allianz. Another one is Divers Alert Network (DAN), which is medical emergency insurance for traveling, for a very reasonable membership fee. You don’t have to be a diver, either!

If cancellation is made prior to 90 days before the departure, a refund of any money paid in, less the deposit, any non-refundable fees already paid to suppliers, and a $100 processing fee, will be granted.

Cancellation Fees:

• 120 days or more before departure, deposit only.

• 90-61 days before departure, 50% of tour fee.

• 60 or less days before departure, 100% of tour fee. (no refund)

 

Brenda Tharp Photography and/or Jed Manwaring Photography are not responsible for any losses incurred as a result of a tour cancellation.

Claims:

Any claim has to be communicated in writing and mailed to Brenda Tharp Photography during the tour or within a maximum of 12 days after end of the tour. No claim will be accepted afterwards.