Our Terms and Conditions
PLEASE READ this before signing up for our workshops/tours
Deposits and Payments
This applies only to the tours and workshops hosted by Brenda Tharp Photography. All other events organized through other companies are subject to that company’s cancellation policy. Information is available at their sites through the links in the events calendar page.
Unless otherwise noted, fees are tuition only. All meals, lodging, transportation and tips are the responsibility of the participant.
All 5+ day US based workshops require a $600 non-refundable deposit, unless otherwise noted on the event’s page. Payment can be made via check, Paypal, Venmo, or calling in your credit card information. When filling out the booking form, you’ll be given information for payment options.
Unless otherwise noted on the event’s page, for domestic programs, the full balance is due 90 days prior to the start date of the event. You will be billed if we haven’t received payment by the deadline. We reserve the right to cancel the booking if payment is not received by the agreed deadline. Please call if you have special reasons that may delay your payment.
International: All international tours require a non-refundable $1200 deposit. Balance of payments are typically due 120 days from trip departure, unless otherwise noted on the event’s page. Payment in full is required when bookings are made less than 120 days before start of tour. For all tours organized by other groups, please see their cancellation/payment policies.
Please note that all cancellations must be received in writing, either by regular mail or email.
We know you don’t typically plan on canceling after you’ve signed up – but we are running a business, and losing the income from an empty space is a significant loss to us. In order to keep the program running for all those that signed up, we must adhere to a policy.
We strongly suggest trip/travel insurance as a protection if you are concerned that you may have to cancel.
Note: If you have to cancel, the following schedule applies, except where noted for shorter, weekend workshops.
• 90 days or more from departure, full refund less your deposit, if we can immediately fill your spot.
• Less than 90 days, no refunds regrettably. (At this point we have made the trip a ‘go’ with your fees included in that decision). *
• 90 days or more from departure, full refund less your deposit, only if we can immediately fill your spot.
• Less than 90 days, no refunds regrettably. (At this point we have made the trip a ‘go’ with your fees included in that decision).
*We know unexpected things happen. When they do, if we can immediately fill your spot, you will receive a refund less your deposit.
Although rare, if by chance we have to cancel a workshop at any time up to the start, and we reserve the right to do at our discretion. If that happens, we will notify you immediately and you will receive a full refund of all fees paid up to that point.
Brenda Tharp Photography and/or Jed Manwaring Photography are not responsible for any losses incurred as a result of a workshop cancellation. We recommend that if you are concerned about losing travel expenses, that you buy travel insurance at the time of registration.
Weekend Workshop Policy:
We typically make our go/no go decision 90 days out for people planning to fly in for the weekend. Cancellations in writing 60-89 days or more will receive a full refund less a $150 service fee if we can fill your space within the week. Cancellations 59 days or less will not receive any refund unless we can immediately fill your space, and will still incur a $150 service fee.
Additional Cancellation Policy Info
Deposits are non-refundable for our international tours because we make payments to suppliers in the location that are often non-refundable. We strongly recommend taking out trip interruption and cancellation insurance to protect yourself. There are many companies that provide trip interruption or cancellation insurance. We also recommend medical travel insurance, to ensure you are covered for any health issues that occur abroad. Brenda Tharp and teaching partners cannot be responsible for getting you medical treatment, or flown back home. Although we have never had to put in a claim with any insurance company, we like Allianz. Another one is World Nomads, Divers Alert Network (DAN), which is medical emergency insurance for traveling, for a very reasonable membership fee. You don’t have to be a diver, either!
USE OF LIKENESS AND/OR NAME
We reserve the right to make photographs or videos that include your likeness and/or your name, during the operation of any workshop or tour, and to use the resulting photography in whole or in part for promotional purposes, including, but not limited to: advertising and publicity both in electronic media and print.
By booking a workshop or tour with BrendaTharp Photography, participants agree to allow their images to be used in such photography. Any participants who prefer that their image not be used are asked to identify themselves to the leaders at the start of their trip. We also reserve the right to use, in all or in part, any written reviews you may provide to us in our advertising and publicity both in print and electronic media.
FREQUENTLY ASKED QUESTIONS:
Who are your workshops and tours for?
Anyone with an interest in experiencing fantastic locations and pushing their skills to create compelling photographs. While we will welcome all skill levels from beginner to pro on the trips, participants with a working knowledge of their gear and the basics of photography will benefit the most. Our participants come from all over North America, and Australia and Asia.
Why should I book with you?
We have collectively over 35 years experience in teaching and guiding between Brenda Tharp Photography and the photographers she partners with for tours. We are known for our dedication to helping clients make the best pictures they can in any location. We typically keep a low ratio of clients to leader wherever possible. You’ll learn with our in-the-field hands-on approach, practicing various new techniques, and having fun with other enthusiastic photographers in the group.
We build in as much time as possible to allow you to immerse yourself in the location, believing that time is essential when trying to ‘feel’ a place to make your best pictures.
We promote a low-impact approach when photographing nature in all locations.
Is the workshop or tour appropriate for young adults?
Young adults, from ages 13 to 17, are welcome to attend with an adult family member. We regret that for liability reasons we cannot accept minors under the age of 18 unattended by an adult.
Can I bring along a non-photographer companion?
By all means, but they are welcome as fully paid participants. We have a fixed group size on our permits with the national parks, and cannot offer discounted rates for non-photographer companions.
What if the weather’s bad?
Our motto is “Bad weather is GOOD for photography!” We believe in going out to photograph in all types of weather, yet with the safety of you and your gear, in mind. We wish we could predict the perfect weather for all our tours and outdoor programs, but alas, we can’t. But we can offer you tips and techniques on how to photograph is less than ideal weather, should that occur, and if/when it gets really bad, we head inside and have discussions on workflow, technique, over a good cappuccino or glass of wine.
What do I need to bring?
Upon registration and a minimum enrollment to run the tour, we send you information to help you prepare and pack for the journey.
Are these workshops or tours?
We offer both, each listing will specify. Our photography tours travel to locations selected for their beauty, and have an emphasis on exploring and photographing what you find in that destination. But as they say, once a teacher, always a teacher, and we willingly provide advice to help everyone make better pictures. If you don’t need much guidance, you are free to roam and create. If you want help, we’re just a question away. We always offer photographic tips in advance of arriving somewhere to help you prepare and have the right gear with you, and we work side by side with you in the field, making it possible to give you real-time guidance on exposures, composition, and techniques. Photography tours are a great way to learn about the places you travel to from your local guides, while also improving your photography. A photography workshop is a bit more structured. We emphasize particular techniques, and teach on various topics designed to help you create more artistic and compelling photographs. You’ll learn skills that you can use right then and in the future. You will receive more hands-on help in the field on a workshop, and we typically include an image review session as a way of sharing and learning.
Do I need a car?
Typically, for our domestic workshops and tours, you will need transportation from the nearest airport to the starting location of the program. We do offer to put you in touch with others in the course for potential car-pooling, however. And once we’re there, we encourage car-pooling and swapping ride shares to lessen the impact on the environment.
Do I pay for my own hotel/cabin?
In most cases, yes. We will occasionally include the cost of lodging in the package price and that is noted on each individual offering. We reserve a block of rooms at a discounted rate at our preferred lodging to guarantee everyone has a place to stay when they book, and it is your responsibility to secure the room under your own name using your credit card. Full details and instructions are sent upon registration.
Do I have to share a room?
No. Our workshops and domestic tours are generally tuition only pricing. However, on international tours, (and Alaska cruise) we including lodging, at a per person, sharing price. Internationally, many single rooms cost more than a double, and that price will be reflected in a single supplement charge if you wish to stay in a room by yourself. Full information will be disclosed on international tour pages.